In accordance with POJK No.35/2014 regarding Corporate Secretary, RUIS’ Corporate Secretary has major role to facilitate the communication between the Company’s organs, as well as responsible to compose policies, planning and ensure effectiveness and transparency in corporate communication, institutional and investor by maintaining standard principles of corporate governance, and corporate values. Besides, Corporate Secretary is required to ensure corporate conformity on laws and regulations in capital market.
The existence of Corporate Secretary function established since the registration of as a public listed company in 2006 and directly responsible to the President Director. Currently the Company’s Corporate Secretary is Mona Nazaruddin based on the Decree of the Board of Directors Number 116 / SK / RUI / VIII / 2016, assisted by 2 (two) personnel, namely:
- Saraswati, in charge of Corporate Communications, Media Relation and Investor Relation.
- Juwita Ajeng Windakhrisma, in charge of Compliance, Stakeholder Relations and Secretarial Duties.
The Corporate Secretary’s responsibilities include:
- Monitoring the Company’s compliance with the Company Law and other statutory provisions, the Articles of Association, Financial Services Authority and capital market rules and related statutory regulations, in close coordination with the Company’s Corporate Legal Division;
- Improving good relation and maintaining communications regularly with the capital market regulatory agencies, including the Financial Services Authority and IDX, on all matters pertaining to governance, corporate actions and material transactions;
- To assist the Board of Directors and Board of Commissioners in the implementation of corporate governance covering:
- Information on transparency to the community, including information availability on Company’s website;
- Submission report to the capital market authority in timely manner;
- Holding and documentation of GMS;
- Holding and documentation of Meeting of Board of Directors, the Meeting of Board of Commissioners, Joint Meeting, and Meeting of Committee;
- Ensuring that both Board of Commissioners and Board of Directors are promptly informed of any relevant regulatory changes and that they understand their implications.
- To maintain the confidentiality of confidential document, data and information except for fulfilling obligation according to the law and regulation or as determined otherwise in such law and regulation.
- To determine criteria on type and material of information that can be submitted to the stakeholder;
- To increase the good relation of the Company and community through the social responsibility program;/li>
- To prepare periodical report at least by annually on implementation of function of Corporate Secretary to the Board of Directors and with carbon copy to the Board of Commissioners.
During 2021, Corporate Secretary has carried various activities among others:
- Preparation of Annual Report of 2021;
- Holding of AGMS virtually through eASY.KSEI platform on 29 July, 2021;
- Holding of Annual Public Expose virtually through Zoom Meeting platform on 16 September , 2021;
- Dividend distribution on September 1, 2021;
- Holding of meetings of Board of Directors, Board of Commissioners, and Audit Committee and Nomination & Remuneration Committee of the Company;
- Information transparency in relation to quarter, semi-annual, and annual Financial Statement;
- Managing website, TV Media and producing corporate communication media on various format;
- Providing corporate information for transparency during tender process and/or as requested by the Project Owner.
- Interview with media online and offline.
Corporate Secretary Profile
Indonesian citizen, 49 years, domiciled in Jakarta, a Bachelor’s degree in Law from Gadjah Mada University, Yogyakarta in 1996 and Master’s degree in Notarial Law from University of Indonesia in 1999. Joined Radiant Group in 2000 as Legal Staff and continues to serve her legal expertise for various companies within Radiant Group by holding positions among others as Legal Manager in 2002, GM Corporate Legal in 2008 and VP Corporate Legal & Corporate Secretary in 2016, having competency in corporate law, capital market regulations, business financing and investment, further since 2020 registered as Certified Legal Auditor. Prior to joining the Company, worked as Legal Officer in Group of Media and Television Companies during 1997-2000.
Corporate Secretary Competency’s Improvement
Corporate Secretary function updates any development in capital market regularly by joining various trainings, seminars or workshop during 2021 as follows:
Training |
Schedule | Organizer |
---|---|---|
Sosialization and implementation of e-Proxy and e-Voting Platform eASY.KSEI |
January | KSEI |
Coaching Clinic Sustainability Reporting | Januari | ICSA |
POJK Workshop regarding Annual Report of Company or Public Company (POJK No. 29/2016 & SEOJK No. 30/2016) | February | ICSA |
Leadership | Februari | ICSA |
Be More Persuasive in Digital Era through The Right Public Speaking | Maret | ICSA |
Enhancement the implementation of POJK 15/POJK.04/2020 and POJK 16/POJK.04/2020, as well as the e-Proxy Module and the e-Voting Module on the eASY Application | July | AEI |
Forum Group Discussion regarding Implementation of electronic GMS by eASY.KSEI System | Juli | ICSA |
Finance for Non Finance | September | IDX |
Training “Good Corporate Governance” | Oktober | - |
Workshop Communication in Digital Era | November | ICSA |
Webinar SR TCFD in Finance | November | - |
Investor Relation
The Company is aware the need to open communication to its investors to inform the development of its business strategy, find out more about their expectations, priorities, and obtain their feedback. Therefore, the Company has communication guidelines with investors, which prioritizes the principle of transparency, the implementation of which is coordinated by the Corporate Secretary Division along with members of the Board of Directors in charge of related matters/concerns as stipulated in PK-018-RUI-2013 concerning Code of Ethics in Chapter V Point 5.3.
The realization of information deliverables and communication medias with investors during 2021 are as follows:
Information Material & Communication Media | Frequency |
---|---|
Press releases to the OJK and the IDX regarding AGM | 1x |
Submission Annual Report to OJK and IDX | 1x |
Submission of quarterly report of Financial Statements to OJK and IDX | 4x |
Submission of monthly report of Shares Registration to OJK and IDX | 12x |
Submission of monthly reports on Data on Debt on Foreign Currency Liabilities | 12x |
Public Expose | 1x |